What to Look for in a Data Room Solution

The most effective virtual data rooms should offer an array of features. Choose a platform which is easy to use, doesn’t require a steep learning curve, and works with any operating system or device. It should also provide 24/7 customer support and be available at any time you need it.

Datarooms need to have a drag and drop feature that allows them to upload large files fast, and create an index in one click. They should also provide advanced search capabilities. This includes search tags, labels, filters, and character recognition tools to allow full-text search across all documents. They should be able to combine multiple files into one PDF file.

The ideal vendor for a virtual data room must provide security features that will shield sensitive information from unwelcome eyes. iDeals, Citrix and Datasite are vendors that excel in this regard, offering multi-factor authentication of users as well as a custom workflow for deals Mobile device management, as well as access rights that are flexible.

Administrators can invite users to iDeals datarooms individually or in mass. They can also configure security options for sign-ins and give access permissions, including the possibility of printing and viewing secure PDFs. Administrators are able to manage access rights for users and monitor changes with detailed audit logs. Furthermore, they can generate reports that are color-coded on the top activity to get a complete overview of group activity. These reports reveal the number and type of users as well as the see this site type and number of documents accessed and permitted as well as the number and types of Q&A queries.